BoD Meeting |
Date: 9/15/2009 |
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Time: 7:07 PM – 8:28 PM |
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Place: Randall Mungo's Shed |
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| Meeting called by: BoD | Type of meeting: Meeting of the Directors | ||
| Facilitator: Chad Keller | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Chad Keller, Randall Mungo, Patrick Hedgepath, Debbie Kessel, Connie Parson | ||
Minutes |
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| Agenda item: | Meeting called to order |
| Presenter: | Chad Keller |
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| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes from the previous meeting were reviewed. |
| Motion made by: | Patrick Hedgepath to approve the minutes |
| Motion second by: | Chad Keller |
| Conclusions: | 5 yes 0 no votes |
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| Person responsible: | Patrick Hedgepath |
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| Agenda item: | Upcoming meeting and management company involvement |
| Presenter: | Connie Parson |
| Discussion: | The board discussed with the management company the process for the annual meeting. Jon will sign people in and make sure they are in good standing. They will then receive a ballot. Chad will open the meeting. The nominees will be introduced and the questionnaires will be read to the membership. The membership will have an opportunity to ask questions. The board reviewed the documents on having a second meeting if there is no quorum. Jon said he will do some research and let the board know what should be done in their place. |
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| Agenda item: | Violations Clarification |
| Presenter: | Patrick Hedgepath |
| Discussion: | Patrick asked what Jon's understanding of the procedure was. Jon explained his understanding of the procedure. Patrick explained to Jon that the board only wanted to see the very first letter of a violation and then the management company was expected to handle the violation procedure set in place by the board until it was time for the homeowner to have a lien placed on their home, then the board wanted to vote again on proceeding. |
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| Agenda item: | Management Company Report |
| Presenter: | Randall Mungo |
| Discussion: | Randall asked about giving a report to the HoA on the relationship of the board and the management company. The board discussing giving a report at the December meeting. |
| Motion made by: | Patrick Hedgepath to give a report at the last meeting in 2009. |
| Motion second by: | Randall Mungo |
| Conclusions: | 5 yes 0 no votes |
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| Agenda item: | Yard of the month |
| Presenter: | Debbie Kessel |
| Discussion: | Debbie mentioned that 2 home owners complained about the yard of the month decisions. The board discussed that the homeowners could take their suggestions directly to the yard of the month committee. |
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| Agenda item: | Meeting Adjourned |
| Presenter: | Chad Keller |
| Discussion: | The meeting was adjourned. |
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